ACCESS IS NOT ENOUGH October 1989 APPENDIX F Current and Planned Recruitment and Retention Initiative Listed in the UMCP's 1989 Plan to Assure Equal Postsecondary Educational Opportunity RECRUITMENT * The COLLEGES OF AGRICULTURE AND LIFE SCIENCES continue to visit HBIs and other higher education institutions which has substantial black enrollment. During the 1988-89 academic year, the Assistant Dean visited eighteen predominately black colleges and universities. He also attended five professional meetings at which a large number of minority professionals were in attendance. A new poster for graduate recruitment was developed on which tear-off cards were available for interested minority students. The poster complemented the "Frontiers" brochure, which was produced in 1987-88. A special research program, in which newly admitted minority graduate students and promising minority college seniors were invited to the campus to participate in our research program, was initiated during the summer of 1988. The goal of the program is for graduate students to complete their matriculation at the University and for undergraduate students to consider Maryland for their graduate training and enroll in the Fall of 1990. The Dean's special desegregation money was used to provide the bulk of the support for black graduate assistants in both of the colleges. Person responsible: Assistant Dean Number of students served: 65 Cost: Graduate student assistantships College of Agriculture (11 students) $100,344 College of Life Sciences (14 students) 100,624 Recruitment travel 12,000* Publications 3,000 Administration 17,300 Total $243,268 * 1,500 from the Graduate School The Colleges expect to continue their recruitment travel program for the 1989-90 year to the HBIs and to professional meetings where a large number of minority professionals will be in attendance. The special research program, described above, will be expanded in 1989 to include a maximum of eight students--four undergraduates and four newly admitted graduate students. Person responsible: Assistant Dean Number of students served: 80 Cost: The costs of proposed activities for 1989-90 are: Graduate student assistantships College of Agriculture (11 students) $110,000 College of Life Sciences (14 students) 121,000 Recruitment travel (250 students) 12,000 Publications 3,000 Administration 18,000 Total $264,000 * The COLLEGE OF AFTS AND HUMANITIES initiated several activities to recruit black graduate students. Efforts are now under way to develop a minority graduate student catalog. The brochure is projected as a tool for recruiting minorities interested in graduate study in the College. Its initial outline includes information on financial resources available to prospective students, comments by students on the nature of the programs offered in ARHU (access to teachers, size of classes, etc.) and the attraction of the non-academic community of D.C. and its environs to ethnic as well as non-ethnic students. Persons responsible: Senior Advisor and Director of Development Number of students served: Approximately 125 Cost: N.A. * The COLLEGE OF BEHAVIORAL AND SOCIAL SCIENCES significantly increased its activity in this area during the 1988-1989 academic year. The following activities were undertaken. 1. Recruitment trips to HBIs and professional meetings Person responsible: Assistant Dean Number of students served: N.A. Cost: $7,500 2. Departmental mailings to HBIs describing graduate programs and encouraging applications from interested students. Person responsible: Assistant Dean Number of students served: N.A. Cost: $1,000 3. Campus Visitation Program invites faculty from targeted institutions to visit department and learn more about Program-funding opportunities. Person responsible: Assistant Dean Number of students served: N.A. Cost: $500 4. The College revised its application process to improve follow-up on, and monitoring of, minority applications, and is monitoring the fellowship nomination process in order to ensure that eligible students have access to funding opportunities. Applications for admission are sent from the Dean's Office with accompanying financial aid and other materials and are returned to the Dean's Office when completed; they are then reviewed for completeness, logged in and forwarded to the appropriate campus offices. Person responsible: Assistant Dean Number of students served: 150 Cost: $300 * The COLLEGE OF BUSINESS AND MANAGEMENT'S MBA program actively recruits supports, and graduates minority MBA and MS students. This is a very selective program: 1,350 applicants for 256 positions. The program runs counter to nation trends in terms of the number of black students. Ten percent of the students are Black, compared to 6 percent nationally. The College belongs to the Graduate Management Admission Council (GMAC), a national organization of 80 graduate management programs which sponsors the Destination MBA Program aimed at increasing Black and Hispanic participation in graduate management education. The MBA placement director is a member of the GMAC's Minority Affairs Committee and the MBA Director is a member of the GMAC's Board of Directors. In 1988 the College enrolled 17 graduate fellows, 6 of whom are Black. five of the 18 graduate assistantships in that class are Black. Other black students are supported in part by Other Race Grants and college scholarships. The College provides a tutor for first-year minority students, and is currently testing a five-day preparation course for the MBA statistics course, a course which is often a stumbling block for a large percentage of minority students. The College remains in contact with its black alumni and in March 1989 sponsored a black student/alumni reception. The National Black MBA Association recognized the College's success in recruiting and graduating black MBAs by naming it the Outstanding Educational Institution for 1988-89. Person responsible: Director, Masters Program Number of students served: 75 Cost: Staff time is included as part of routine responsibilities * The COLLEGE OF COMPUTER, MATHEMATICAL AND PHYSICAL SCIENCES has just joined the newly formed National Physical Sciences Consortium, which runs a program entitled "Graduate Fellowships for Minorities and Women in the Physical Sciences." The program annually selects 20 first-year minority graduate students as recipients of six-year full cost fellowships in the physical sciences and mathematics. The College of CMPS, the Graduate School and the Physics Department coordinate their efforts. This first year the Assistant Dean of CMPS served on the selection panel for these fellowships. As a result of this program; a black woman received one of these prestigious fellowships and will be attending our Graduate School beginning Fall 1989. All minority applicants to this program were forwarded individual letters soliciting interest in our graduate programs. Person responsible: Assistant Dean, CMPS Director of Graduate School, Office of Minority Affairs Number of students served: N.A. Cost: UMCP provides free tuition for fellowship winners. Staff time included as part of routine responsibilities As a planned activity, the College of CMPS will establish a Graduate Affairs Group in the Dean's Office. One of the major efforts of this group will be a much more aggressive effort at minority recruitment, including establishment of focal points for minority recruitment in each department. Person responsible: Assistant Dean Number of students served: N.A. Cost: Assistant Dean and secretarial support included as part of routine responsibilities. A substantial fraction of a new graduate research assistant will be devoted to this effort as will some operating funds ($5,000/year). * The COLLEGE OF EDUCATION is in the process of developing a plan for recruitment of minority graduate students. Chairs have been encouraged to nominate black students for financial aid, and each department has been provided with a list of the black graduate students in that department. The Assistant Dean is working to develop a pool of enrolled minority graduate students to serve as mentors for newly admitted minority students. A faculty member and student in the Human Development Department visited Spellman and other colleges in the Atlanta area to recruit minority applicants, and the Assistant Dean and faculty members in the Department of Counseling and Personnel Services have also made efforts to recruit minority graduate students into the College. Whenever identified, potential graduate students have been personally contacted to encourage application. Person responsible: Assistant Dean, Director of Graduate Programs, and Faculty Number of students served: N.A. Cost: Staff time included as part of routine responsibilities * The COLLEGE OF ENGINEERING is a member of the National Consortium for Graduate Degrees for Minorities in Engineering (GEM). The GEM consortium provides a full tuition fellowship, living stipend and summer engineering employment position for each of its fellows. The College's first GEM graduate completed the master's program in electrical engineering in December 1988. The Assistant Dean in the College is the GEM consortium liaison. In an attempt to recruit newly named GEM fellows, each engineering department chair was given the roster of all of the fellows (and the alternates) selected nationally. Chairs were encouraged to correspond with those students graduating from undergraduate programs which were appropriate for graduate study in their areas. The roster was shared with the Graduate School and a recruitment mailing was sent from the minority affairs office. Person responsible: Department Chairs and Assistant Dean Number of students served: N.A. Cost: $48,000 * The COLLEGE OF JOURNALISM will embark on a special plan actively to recruit black graduate students. More attractive and informative mailings are planned, and with the assistance of the Graduate School in identifying appropriate target areas, actual outreach by staff and faculty to sponsored graduate program events. Person responsible: The Associate Dean and the Graduate School Number of students served: N.A. Cost: N.A. * The COLLEGE OF LIBRARY AND INFORMATION SERVICES (CLIS) has maintained an active recruitment program since 1968. The primary purpose of the program is to "...increase the number of minority professionals in the information field through increasing enrollment opportunities in the College's Recruitment activity includes: A. Identification of Potential Applicants/Students 1. Maintain and expand CLIS' black alumni network (established in 1984-85). This has been the most effective mechanism in identifying possible candidates. 2. Maintain and expand the network of library/information institutions in Washington, D.C. and Baltimore metropolitan areas. Because library institutions have minority recruitment goals, a model arrangement was developed between CLIS and the Montgomery County Department of Libraries in 1986. Information sharing between the institution and CLIS can be mutually beneficial. Since its adoption, this has become the second most effective mechanism in identifying possible candidates. 3. Dissemination of information (brochures, application packets, etc.) and follow-up by phone, visit or tour. 4. Contact new Washington Office of Reform (The Hispanic Library Association, a part of the American Library Association). Person responsible: Dean, Admissions Committee, and Admissions Office Number of students served: N.A. Cost: Primarily travel expense covered by the College's travel funds. B. Financial Support 1. Write and submit proposal for Higher Education Act (HEA) IIB (Library Education and Training) 1989-1990 school year. 2. Select recipient of one HEA IIB Fellowships awarded for 1988-89 school year. 3. Submit nomination for Black Graduate School Fellowship. 4. Submit nomination for Graduate School Fellowship 1988-89 school year. 5. Provide access, through information, procedures, etc., about financial support outside CLIS and the university. Person responsible: Dean, Admissions Committee, and Admissions Office Number of students served: N.A. Cost: Institutional support costs within total amount of award. However, University funds necessary (as a supplement) whenever awardee(s) are non-Maryland residents or non-Virginia residents. * Physical Education classes from HBIs were provided tours and demonstrations of the Exercise Physiology facilities in the COLLEGE OF PHYSICAL EDUCATION RECREATION AND HEALTH. Future arrangements were made to hold laboratory classes at College Park. We hope that this exposure to our facilities would encourage students to enroll in our program. Person responsible: Department Chair and Faculty Number of students served: 25 Cost: $300 * The SCHOOL OF PUBLIC AFFAIRS aggressively recruits graduate minority students through several channels: 1. Each year the Dean of the School sends the President of each of the nation's HBIs a set of school catalogs, brochures and a letter urging the President to have them placed where students interested in public policy are likely to see them. Persons responsible: Dean and Assistant Dean for Student Affairs Number of students served: N.A. Cost: $400 2. A member of the School's faculty contacted at least one professor in the Economics, Political Science, and Career Planning department at many of the HBIs to make them aware of the School's programs and to encourage them to direct promising students to enroll. Persons responsible: All members of the School's faculty and the Assistant Dean for Students Affairs Number of students needed: N.A. Cost: $100 3. The Assistant Dean for Student Affairs is scheduled to travel to the campuses of several HBIs this Fall to speak to faculty and students about the School's programs. In the past, the School has sent faculty or students to local HBIs. Persons responsible: Assistant Dean for Student Affairs Number of students served: N.A. Cost: $800 4. The School actively recruited minority students through the Sloan Program, which selects and pays the first-year graduate school costs for several hundred minority students from across the country who are interested in public policy. The School usually offers prospective Sloan students a second-year fellowship or graduate assistantship to complement their first-year Sloan award. Sloan students are also sent a letter written and signed by current Sloan student at the School encouraging their fellow "Sloanies" to attend the School. Sloan students who express an interest in coming to the School receive a call from a current Sloan student to answer their questions and to encourage their interest in the School. Persons responsible: Assistant Dean for Student Affairs Number of students served: N.A. Cost: $4,000- $8,500 per Sloan student who enrolls in the School 5. The School's Director of Mid-Career Programs maintains a close working relationship with the Prince George's County and Baltimore City governments and encourages them each year to sponsor employees in the Mid-Career Fellows Program. Many of the fellows sent by these two jurisdictions are minorities. Persons responsible: Director of Mid-Career Programs Number of students served: N.A. Cost: The recruitment costs are paid by the sponsoring jurisdictions. RETENTION * A welcome reception in the COLLEGES OF AGRICULTURE AND LIFE SCIENCES is held at the beginning of each fall semester and a mid-semester "check-up" is held in mid-fall and mid-spring. The primary purpose of these mid-semester gatherings is to obtain updates on student progress and to create a sense of belonging and community among the Blacks. Persons responsible: Dean, Assistant Deans and Faculty Advisors Number of students served: N.A. Cost: Staff time is included as pan of routine responsibilities * The COLLEGE OF BEHAVIORAL AND SOCIAL SCIENCES provides the following activities: 1. A dinner for minority students is held annually to introduce students to black faculty and administrators and acquaint them with services available in the College. Persons responsible: Assistant Dean for Equity Affairs and minority graduate students Number of students served: 25 Cost: $150 2. Psychology Department sponsors tutoring, mentoring and other academic support programs to support the retention of minority students. In addition, the Department has established a Minority Student Group which serves as an advocacy group for minority students. Persons responsible: Minority Affairs Committee Number of students served: 30 Cost: $2,000